Leigh on Mendip WI Meeting and AGM: Monday 12 May 2014 at 7.30pm in the Memorial Hall
Welcome and Apologies: Welcome to everyone. Apologies from Jan P, Val, Jane & Ann
The minutes having been sent to all members, were agreed and signed by Sparks as a true record.
Ballot for committee – Barbara asked if there were additional members wishing to join committee. As no extras, there was no need to hold a secret ballot.
Matters Arising:
Women Walk the World. 12 people enjoyed this walk and avoided the showers. The refreshments prepared by June B and Hazel were most welcome at the end. £20.15 was raised for ACWW.
Lunch was enjoyed by a good group at the Bell, Agreed to hold the next one there n Fri 6th June – names to Sparks.Visit to Kilver Court, 10 May. 5 people enjoyed this beautiful garden, managed to avoid the showers.
Get Well Cards - Jane has kindly offered to send these where necessary.Bulb Catalogues - orders and payment to be given to Mary tonight.County News: Picture of our first Community Coffee Morning and write-up included. Venues for the County Quiz on 23 July advised. Anyone interested in making up a team please tell Mary ASAP.
Forthcoming Events:
Women Walk the World. 12 people enjoyed this walk and avoided the showers. The refreshments prepared by June B and Hazel were most welcome at the end. £20.15 was raised for ACWW.
Lunch was enjoyed by a good group at the Bell, Agreed to hold the next one there n Fri 6th June – names to Sparks.Visit to Kilver Court, 10 May. 5 people enjoyed this beautiful garden, managed to avoid the showers.
Get Well Cards - Jane has kindly offered to send these where necessary.Bulb Catalogues - orders and payment to be given to Mary tonight.County News: Picture of our first Community Coffee Morning and write-up included. Venues for the County Quiz on 23 July advised. Anyone interested in making up a team please tell Mary ASAP.
Forthcoming Events:
Group Social, Saturday 21 June. Peace tea – LOM Hall to be hosted at Leigh on Mendip Village Hall.
Wells Cathedral Visit, Fri 25 July. Reminder to sign up for this tonight or June meeting. Morning tour by Liz Robinson and in the afternoon a High Tour if still available.
Correspondence:
Calendars and Diaries now available to order at £3 & £3.70. Please sign up with Mary today or June meeting.
Invitation to Kilmersdon Summer Supper – Thurs 10th July. £8. Speaker on the location of Lark Rise to Candleford (who we are having in Sept). This is always a great evening, 6 members can attend (4 names so far MM/CH/MC/SR). Any others please let Mary know by the end of May
Centenary. Details received from Janet Cook about Alice in WI land (these will be added to the blog) . Rehearsals &discussion re other roles - Evercreech on 13 September 2014.
Arrangements for June meeting: Speaker on the Romans in Somerset – curator from the Roman Baths. Yvonne & Linda on refreshments and Sparks to do the VOT.
Birthdays: Margaret 1st, Hazel 9th, Caroline 24th May and Jane & Mary 1st June, Liz 2nd June.Village Fair, Saturday 14 June. Val has a full rota for helping on the stall, but needed more help setting up and any more help for packing and pricing on the Friday night. Reminder slips will follow. All remember to get cooking/picking!
Birthdays: Margaret 1st, Hazel 9th, Caroline 24th May and Jane & Mary 1st June, Liz 2nd June.Village Fair, Saturday 14 June. Val has a full rota for helping on the stall, but needed more help setting up and any more help for packing and pricing on the Friday night. Reminder slips will follow. All remember to get cooking/picking!
AGM
Appointment of independent examiner for the coming year. Caroline proposed that we use Tony Dyson from Holcombe again.
Presentation and adoption of the financial statement Caroline presented the end of year balance sheet was given to all to read. She noted that as the financial period was 14 months this time, we had paid twice on a few items, hence it looks as if we have spent much more than last year. Kathy proposed we adopt the accounts and Shelagh seconded.
Appointment of independent examiner for the coming year. Caroline proposed that we use Tony Dyson from Holcombe again.
Presentation and adoption of the financial statement Caroline presented the end of year balance sheet was given to all to read. She noted that as the financial period was 14 months this time, we had paid twice on a few items, hence it looks as if we have spent much more than last year. Kathy proposed we adopt the accounts and Shelagh seconded.
Annual Report – Sue Rodford read by report prepared by Jan P. Copy at the end of these minutes. Sparks proposed we adopt the report and SR seconded.
President's address and adoption of annual report. Sparks thanked everyone for all the various jobs they do and for being so willing to muck in when needed. We have had a great range of speakers and activities and should look forward to our centenary events.
Val has now stood down after many years on committee and as Fete rep. The current 6 committee members are all happy to remain. We do need a new President in waiting for when Sparks moves house and other members willing to share the large number of tasks currently being covered. Sparks read a list of all the other tasks we cover and askedfor help with them.
Committee roles: President – Sparks, Treasurer – Caroline (Hall bookings, Gift Aid), Minutes Secretary Jan P,Correspondence Secretary Mary (Bulb orders, booking other County/Group events). MCS (MM), Sick Cards (JW), Raffle (ML offered), Hall Rep (GB happy to continue), Posters SB, Press (SV happy to continue), Photographer (BT or delegate if not present), Blog (SB but others can have login to add to it), Programme Planning & trips (Committee + any others), Fete Rep (need someone to follow in Val’s footsteps), Greeter All.
Ballot for President (& Vice President) Sparks confirmed she is happy to continue for the time being. No one offered to be Vice President, and Barbara reiterated that if we do not get a new President when the time comes, we will have to close. All members are urged to consider helping a little to spread the load.
Resolution: Sparks read the official resolution wording. Margaret introduced more details of the current position and the pros suggested. Caroline then read the cons listed. Discussion followed about the resolution being rather week and not actually forcing any specific action – just asking all members to spread the word. However we unanimously voted in favour of it going ahead nationally.
AOB:Charity Collections near Christmas: Caroline led discussion about whether we should continue with Samaritans Purse shoeboxes, or change to support others. It was agreed to continue with the Food Bank and do shoe boxes forYMCA homeless young people.
Budget considerations for next year: Sparks advised that the budget was very tight and we had identified only a few items where expenses are optional. If we cut back on those, we would be more likely to break even and not need to fund-raise further. It was agreed to stop paying for wine/drinks with the Christmas meal and President’s evening and to buy our own.
Budget considerations for next year: Sparks advised that the budget was very tight and we had identified only a few items where expenses are optional. If we cut back on those, we would be more likely to break even and not need to fund-raise further. It was agreed to stop paying for wine/drinks with the Christmas meal and President’s evening and to buy our own.
Toothbrushes and toothpaste: June asked members to provide some of these items for our practice nurses to take to Cambodia later in the year.
Members then enjoyed savouries and cake provided by committee. We managed to clear most of the Bring & Buy table. £19.30 will be sent as our “Do It For Denman” contribution.
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