Minutes of AGM Monday 11 May 2015

Leigh on Mendip WI Meeting - AGM:  Monday 11 May 2015 at 7.30pm in the Memorial Hall

This meeting followed directly after the normal Business meeting.

Welcome and Apologies:  Caroline took on the role of Chair for this meeting.  Apologies from Marguerite, Jane, Margaret Nicklin, Jan Horn. 

Caroline introduced the members who are currently on the Committee and they agreed they are willing to stand for a further year.  Caroline asked if anyone else felt they would like to join, as it would make the workload easier if it could be shared between a few more people.  No-one came forward.

Finances

Members unanimously agreed for Tony Dyson to be the Independent Financial Examiner.

All members were handed a copy of the Financial Statement for the year ended December 2014.  The reason for Receipts being greater last year than this year was because it had covered a longer period. 

The Institute is in the fortunate position of the Receipts being a little larger than the Payments, due mainly to the funds received by our participation in the Village Summer Fair (handout last year was £440).  Started the year with a Balance of £748.57 and ended the year with a Total Carry Forward of £796.03.

There were no queries raised.

The Statement was Proposed by Kathy and Seconded by Barbara.

Report

Jan Pattison read her Report to members (copy attached).  The Report was adopted by Caroline.

President’s Address

As the Institute has been without a permanent President since the end of 2014 there was no actual Address to be read to members.  However, Caroline, as stand-in Chair for this meeting, said a few words thanking the Committee for their hard work and to all members for their support over the last year.

Ballot for President

Jan Pattison conducted the Ballot for the new President.  Barbara accepted the position but said to members that she had come forward as she did not want to see the WI close, because there was no-one else willing to take on the role.  She thanked the current Committee for managing the running since the beginning of the year, especially for the extra jobs they had all willingly taken on.

Roles

Sick Cards (currently Jane Weston – will ask her on her return if she is willing to continue).  Raffle – Margaret Loten.  Hall Rep – Gill Baker.  Posters – Caroline Harris.  Press – Sue Vaughan.  Photos – Sue Rodford.  Blog – Jan Pattison & Mary Mears.  Programme Planning – all Committee and other members.  Fete Rep – June & Hazel will continue until after 2015 Fete.  Will decide in the Autumn who will take on this role for 2016 Fete.

Archives

Mary Mears has the bell, tablecloth and Fete bunting.  Sue Rodford confirmed she holds the rest of the items in her house.

Refreshments were then served to Members by the Committee.

Committee Meeting – following the end of the AGM

Barbara agreed to hold the next Committee Meeting (Thursday 28 May) at her house at 8pm.

The committee roles are as follows: - Minutes Secretary (Jan Pattison), Correspondence (Mary Mears), Treasurer (Caroline Harris), Raffle (Margaret Loten), Flowers & Photos (Sue Rodford), Blog (Jan Pattison & Mary Mears).

Signed by:             __________________________________ Date:      ________________